Optimizing Camp Discounts: A Streamlined Scholarship Process
Phew! You made it through the holiday season, and now it's January. Time to tackle the post-celebration chaos, deep clean the house, set those ambitious New Year's resolutions (even if they only last a few weeks), map out your year, and yes, it's already time to plan for summer camp. That's right, summer is just around the corner, and whether your church has already posted camp registrations or is about to, you understand the importance of providing a user-friendly experience.
Navigating Camp registrations, especially when signing up multiple children, can be time-consuming and overwhelming. It’s like a race against the clock to secure tickets before a concert sells out. This urgency is particularly felt when families are also seeking scholarships; they can't afford to miss out while waiting for approval and access codes. But how can you make the process better?
We've been closely listening to our clients year after year, and a common theme keeps emerging: the scholarship process. The concerns raised aren't limited to just those trying to register for camp; they extend to the administrative tasks involved in managing scholarship requests, making decisions on approvals or denials, and effectively communicating the discount and registration process. Well, here’s the good news – we're about to unveil a streamlined process that we believe will be a game-changer, and we’re confident that you’re going to absolutely love it.
How it works: A Quick Overview
- Streamlined Scholarship Applications: We've designed a user-friendly scholarship application process that's easy.
- Faster Approvals: Our system accelerates scholarship approvals, ensuring speedy processing for all families.
- Instant Discount Codes: Once approved, families receive their discount codes instantly. No more scrambling to secure your spot.
- Effortless Registration: With discount codes in hand, registering for camp is a breeze. No more last-minute panics or missed opportunities.
- Reduced Administrative Burden: We've also got your administrative tasks covered. Managing scholarship requests, granting, or denying them, and communicating the process to families has never been smoother.
Here's How it Works in Detail:
A workflow is the driving force behind the scholarship application form, allowing it to be customized to align with your specific scholarship criteria. Each form is designed to correspond with a specific event registration. Here's a simple example of such a form:
This form can be linked on your event page or any other public page. When a user completes the form, it triggers a notification to the person responsible for managing the scholarships. The email notification will include the applicant's name and the reason for their application.
From the email notification, staff members can click on 'View Details' to access an internal form where they can enter either a Discount Amount or a Discount Percentage. They can then approve or deny the request.
Upon approval of the request, the workflow will generate a one-time-use Discount Code and apply it to the registration Discount section of the template. The user will receive an automated email notifying them that they can redeem the discount code once for their registration.
If the request is denied, an email notification will be sent to the user to inform them of the denial.
All of this can be done in minutes. Dispel the paper applications and spreadsheets and get ready for a camp season that’s as stress-free as realistically possible. Get ready for a smoother journey ahead!
What’s Next?
It takes 1 hour for installation, after which we'll work closely with you to tailor the form to your specific requirements. If this streamlined process aligns with your church's needs, taking action is simple. Click the button at the end of this post to fill out a form. We'll be in contact shortly!
Wait, there’s more….
You know that feeling when the movie ends, the credits start scrolling, you're on your way out, and suddenly the credits stop, revealing an unexpected twist or even an alternate ending? Well, just like in those movies, we're not quite finished here yet.
Imagine having a registration that not only has a scholarship process but also allows people to pay-it-forward for another camper. If you've been with Rock for a while, you know that making this happen hasn't been possible for a couple of reasons.
1. Registrations can only have 1 payment account.
2. We’re talking about mixing up taxable and non-taxable items. Are you crazy?
Here it is, and you won’t want to miss this.
Here’s How it Works in Detail:
- A new Registration Attribute block is added on your Event Registration page where you’ll be able to designate the account for the pay-it-forward process.
- You add a ‘Scholarship Donation’ fee to your registration. All the payments made on that fee go to the designated account.
That's how simple it will be for you. Once you've implemented this process, you'll want to use it for every camp, retreat, dinner—whatever the occasion.
The installation process take just 1 hour. Please click the button below to complete an interest form. This will help us get to know you better, and we'll reach out to you shortly!
*If you are not currently a client of ours, there will be a one-time fee incurred prior to the implementation of any features.
*Looking Ahead
Don’t miss next month’s blog
From Goodbye to Hello: Innovations in Staff Transitions
Discover how we're revolutionizing the way you can handle staff and volunteer transitions in Rock, including temporary adjustments like maternity leave and vacations. Find out how it all began, and what happened when a prior staff member continued to receive connection notifications. Learn how to prevent things from falling through the gap!